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25 Feb 2021

Full-Time Administrator

Expo2020 – Posted by Gulf Entry Jobs Dubai, Dubai, United Arab Emirates

Job Description

Department Definition

The Portfolio Management Office handles various projects with an objective to support effective and efficient decision making to the Senior Management and ensuring alignment with the Expo 2020 Goals.

Opportunity Responsibilities

PMO team consists of various functions with unique responsibilities and will require a wide-range of administrative support to ensure efficient document control and timely action.

The main responsibilities of the role include:

– Assisting CMU Lead for any Company Secretariat travel and logistical requirements, meetings and systems, provide service provider requirements including procurement, monitoring timesheets and other paperwork;

– Handle day-to-day document control ensuring documents are reviewed and signed by VP-PMO in a timely manner and maintain document tracker for any documents received;

– Ensure VP-PMO incurred company expenses are documented and requirements are actioned, ensure calendar meetings in efficient manner;

– Initiate procurement requirements including SAP activities to secure travel arrangements;

– Establish effective and proactive relationships within the team and internal stakeholders, handle meeting arrangements as per the request received from the team;

– Provide day-to-day paperwork requirement assistance to the team when required. Coordinating with Business Support team to arrange the needful;

– Lead the initiative of having a proper document control system within the department especially for Strategic Projects related documentation;

– Act as a secondary Point of Contact for HR, Finance, Contracts and Procurement related requirements.

Skills

1+ years’ experience in administrative field and project management, as well as:

– A Bachelor’s degree within a relevant field;

– Proficient level ability in MS Office tools (MS Project, MS Excel, MS PowerPoint and MS Word);

– Proficient Business English writing skills;

– Knowledge of a previous major event planning, coordination and delivery;

– Experience in SAP for procurement related activities.

How to Apply

Source Apply

Job Categories: Professional Services. Job Types: Full-Time. Job Tags: administrator.

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